How do I get started?
Complete and sign the
Authorization for ACH Deposit of Vendor Payment
form; then contact your financial institution and ask for the ACH
department.
Where do I find the transit/routing number for my bank?
The bank transit/routing number is a nine-digit MICR-encoded
number on the bottom of your checks.
What information does my financial institution need?
Ask your financial institution’s ACH staff about their
policies and procedures regarding ACH payments and remittance
notifications. The ACH staff will need to know that Sedgwick County
payments are in NACHA CTX standard format with multiple
addenda records.
Ask your financial institution to tell you what information will be sent to
you and how it will be provided.
Can my financial institution charge me for this service?
Yes, your financial institution is allowed to charge
you for providing remittance information. Most financial institutions
provide this notice as part of their regular customer service or charge a
small fee. Check with your financial institution before you start the ACH
enrollment process.
Will all of my payments be ACH’s? What if I want a check?
Sedgwick County’s financial accounting system
establishes your method of payment by your County-assigned vendor number.
If you select ACH as your preferred method of payment, all future payments
from the County will be electronically paid to your financial institution
based on your ACH enrollment instructions. If you want to cancel
your ACH electronic payment authorization, please complete another
Authorization for ACH Deposit of Vendor Payment
form; fill out the cancellation section of the form and mail
or fax the form to our Accounts Payable Department.
What should I do if I change account numbers or financial
institutions?
If you want to change your ACH electronic deposit
authorization, please complete another
Authorization for ACH Deposit of Vendor Payment
form; check the appropriate box for Financial Institution or
Account Change. Mail or fax the change form to our Accounts Payable
Department at the address or fax number shown on the form.
How long does the ACH enrollment process take?
Once the Authorization for ACH Deposit of Vendor
Payment Form is received by the Accounts Payable Department, about three
weeks is required to establish the electronic funds transfer process.
During this time, our system is updated and tested. Immediately
following successful ACH enrollment, you may receive payments by either
check or ACH. This is because the County’s accounts payable system will
process documents set up prior to your ACH enrollment as checks.
What information does the County send with my ACH
payment? How will I get it?
Sedgwick County transmits ACH payments and remittance
notifications electronically to your bank account. Please discuss your
remittance and notification needs with your financial institution.
Rules from NACHA, the National Automated Clearinghouse
Association, require financial institutions to provide payment information
within 48 hours of receipt of the deposit IF you have requested the
information AND IF you have made provisions with your financial
institution to receive it.
The remittance information received by your
financial institution with electronic payments will vary, depending upon
the financial institution. Again, please make certain you discuss this with
your bank prior to ACH enrollment.
How do I find out if an ACH payment has occurred?
Your bank probably provides on-line access to your
account information. When you contact your bank to discuss setting up ACH
deposits, ask about on-line services. You may want to set up on-line
restricted access to your bank account so that you can easily track your
account activity.
Another option might be telephone access provided by
your bank.
If you need to contact us, you may e-mail
ACHtracker@sedgwick.gov
or call our Accounts Payable team at 316.660.7149. We’ll respond promptly.
Help us help you!
You must notify our Sedgwick County Accounts
Payable Department of any bank account, financial institution or payment
method changes. If notification is not received, your payments may be
delayed.
Use the
Authorization for ACH Deposit of Vendor Payment
Form and indicate Financial Institution or Account Change OR
Cancellation.
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last update:
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