Affiliation with SCDDO A-01-01

Purpose

The purpose of this policy is to outline the procedures for affiliation with Sedgwick County Developmental Disability Organization (SCDDO) consistent with K.A.R. 30-64-22.

Policy

SCDDO promotes the development and delivery of high quality community services that are dependable and effective in meeting the needs and expectations of people receiving services and/or their families, legal guardians, and support networks. SCDDO may affiliate with any current or prospective community service provider (CSP) who meets the qualifications for and abides by the provisions of the SCDDO Developmental Disability Service Agreement (affiliation agreement).

Procedures

1. Any individual or CSP who wishes to receive payment for services they provide to individuals with intellectual and/or developmental disabilities (IDD) who reside in Sedgwick County must make a request to SCDDO for an affiliation agreement.
2. Applicant must provide the information and documentation as outlined in the affiliation packet.
3. A letter or other documentation demonstrating good standing from the licensing entity must be provided if the applicant has been licensed to provide services similar to what they are seeking to provide under the affiliation agreement. This requirement may be waived if the applicant has not had a current license for over ten years.
4. If the service(s) offered by an applicant requires licensure by the Kansas Department for Aging and Disability Services Survey, Certification and Credentialing Commission (KDADS), the licensing process must be completed prior to or coordinated with the affiliation process with SCDDO.
5. Upon receipt of the completed affiliation packet and KDADS licensure (if applicable), the Intellectual and Developmental Disabilities Advisory Board (IDDAB) will have the opportunity to review and make recommendation to the Sedgwick County Board of Commissioners (BOCC) regarding affiliation at the next scheduled board meeting. At the discretion of SCDDO, affiliations may be presented directly to the BOCC in situations requiring expediency to avoid a service disruption,
6. The CSP may be asked to present its business plan to the IDDAB, and answer questions about the services/supports that will be provided. The IDDAB may recommend affiliation or request further information or revisions to the business plan.
7. If recommended for approval, an affiliation agreement will be drafted by the Sedgwick County Counselor’s Office or designee. Once approved by the County Counselor’s Office, SCDDO will mail or e-mail the agreement to the CSP for review and signature.
8. Once signed and returned by the CSP, the affiliation agreement will be placed on the agenda for approval by the Board of Sedgwick County Commissioners. If approved, the CSP will be mailed or e-mailed a copy of the agreement that has been signed by the County Commission Chair or designee.
9. Affiliation agreements are for a specific term as identified in the agreement and must be renewed at the end of the term for the CSP to continue as a provider.
10. Per Kansas Administrative Regulations (KAR) 30-64-22 (f) 1-3, SCDDO may refuse to enter into an affiliation agreement with any CSP that:

1. 1. Refuses to accept a reimbursement rate for services to be provided which is at least equal to that established by the Secretary of KDADS and applied to SCDDO or as agreed to in the affiliation agreement with SCDDO;
   2. Has established a pattern of failing or refusing to abide by the service area procedures established by SCDDO; or failing to comply with its affiliation agreement with SCDDO; or failing to comply with the previous affiliation agreement; or
   3. SCDDO has demonstrated to the satisfaction of the Secretary of KDADS that being required to enter into such an agreement would seriously jeopardize SCDDO’s ability to fulfill its responsibilities either under these regulations or pursuant to its contract with the Secretary.