Register of Deeds

eRecording

eRecording allows financial institutions, law firms and other businesses involved in real estate transactions to submit documents electronically for recording. Recorded documents are returned faster than waiting to receive them back through the mail in 7-10 business days.

Our recording hours are 8:30am – 4:30pm, Monday – Friday minus County Holidays. It is important to submit documents with your vendor before 3:00pm to ensure recording in the same business day.

Requirements

All customers must have an agreement in place with an approved vendor. Only original documents can be used to create the electronic document. Scanned images must be legible and reproducible. Be diligent in ensuring that documents submitted for Electronic Recording are checked before submission for errors, omissions, scanning defects, illegible areas, and other deficiencies that would affect the Recorder’s ability to record the document and the public notice to be created.

Sufficient space is needed for the electronic recording label in the top right corner of the 1st page.

Kansas Electronic Recording Standards

Document Types

Any documents not listed will need to be mailed in to be recorded. Document types that are accepted through eRecording

CODE

DESCRIPTION

MISC.AFF

AFFIDAVIT

MISC.AFFI

AFFIDAVIT OF EQUITABLE INTEREST (W/*SVQ)

MISC.AFNP

AFFIDAVIT OF NON PRODUCTION

MISC.AGMT

AGREEMENT

MISC.ALSE

ASSIGNMENT OF LEASE

MISC.ASGT

ASSIGNMENT MISCELLANEOUS

MISC.AMTG

ASSIGNMENT OF MORTGAGE

MISC.AOGL

ASSIGNMENT OF OIL AND GAS LEASE

MISC.ARNT

ASSIGNMENT OF RENTS

MISC.CERT

CERTIFICATE - MISCELLANEOUS

COND.

CONDOMINIUM

MISC.DC

DEATH CERTIFICATE

DEED.

DEEDS (W or W/O *SVQ)

MISC.EASE

EASEMENTS

MISC.LSE

LEASE MISCELLANEOUS

MISC.OGL

OIL & GAS LEASE

MISC.AFFM

MANUFACTURED HOME AFFIDAVIT OF AFFIXATIONS and MANUFACTURED/MOBILE HOME TITLE ELIMINATION APPLICATIONS

MISC.MEMO

MEMORANDUM OF LEASE, ETC.

MTG.

MORTGAGES (includes mortgage modifications)

MISC.NOT

NOTICE - MISCELLANEOUS

MISC.PREL

PARTIAL RELEASE - MISCELLANEOUS

MISC.PMTG

PARTIAL RELEASE OF MORTGAGE

PLAT.AGMT

PLAT AGREEMENT OR COVENANT

PLAT.DECL

PLAT DECLARATION

PLAT.EASE

PLAT EASEMENT

PLAT.LTSP

PLAT LOT SPLIT

PLAT.RCOV

PLAT RESTRICTIVE COVENANT

POA.

POWER OF ATTORNEY

MISC.REL

RELEASE

MISC.RMTG

RELEASE OF MORTGAGE

MISC.RESL

RESOLUTION

MISC.SMTG

SATISFACTION OF MORTGAGE

MTG.FAM

SINGLE FAM RESIDENCE $75,000 OR UNDER

MISC.SUB

SUBORDINATION AGREEMENT

UCC.AM

UCC AMENDMENT OF FINANCING STATEMENT

UCC.AS

UCC ASSIGNMENT OF FINANCING STATEMENT

UCC.CO

UCC CONTINUATION OF FINANCING STATEMENT

UCC.FS

UCC FINANCING STATEMENT

UCC.TM

UCC TERMINATION OF FINANCING STATEMENT

*Kansas Real Estate Sales Validations Questionnaire

Rejected Documents

Sedgwick County reviews each document for statutory requirements and will immediately send back any documents that do not fill those requirements. This provides you with a quick turnaround time for errors to be fixed.

Top 5 Reject Reasons

Legal description omitted or incorrect.

Notary acknowledgement incorrect or missing information.

Sales Validation Questionnaire or Exemption Number must accompany a deed.

Type or print names under signature. (KS Statue, Sec 28-115 as amended)

Sufficient space was not provided for the erecording label

      *Kansas Real Estate Sales Validations Questionnaire


Rejected Documents

Sedgwick County reviews each document for statutory requirements and will immediately send back any documents that do not fill those requirements. This provides you with a quick turnaround time for errors to be fixed.

Top 5 Reject Reasons

Legal description omitted or incorrect.

Notary acknowledgement incorrect or missing information.

Sales Validation Questionnaire or Exemption Number must accompany a deed.

Type or print names under signature. (KS Statue, Sec 28-115 as amended)

Sufficient space was not provided for the erecording label

Vendors

Vendors act as a secure courier service to and from Sedgwick County’s recording system. Each vendor has their own interface and fee schedule. It is recommended by the Sedgwick County Register of Deeds for customers to contact all 3 vendors to determine which Vendor will work best for their organization. If you would like to take advantage of recording documents electronically, contact one of these vendors:

CSC
eRecording Support
Email: erecording@cscglobal.com
Website: www.erecording.com
Phone: (866) 652-0111

Mobilis Technologies/iCounty
Lisa Norris, Office Manager
Email: Lisa.norris@mobilistech.com
Website: www.mobilistech.com
Phone: 816-295-1540
Mobilis Technologies, LLC
1700 SW US Hwy 40, Suite 102
Blue Springs, MO 64015

Simplifile
Contact: Lynn Wilkey
Email: lynn.wilkey@simplifile.com
Website: www.simplifile.com
Phone: 801.223.1037