Register of Deeds

eRecording

eRecording allows financial institutions, law firms and other businesses involved in real estate transactions to submit documents electronically for recording. Recorded documents are returned faster than waiting to receive them back through the mail in 7-10 business days.

Our recording hours are 8:30am – 4:30pm, Monday – Friday minus County Holidays. It is important to submit documents with your vendor before 3:00pm to ensure recording in the same business day.

Requirements

All customers must have an agreement in place with an approved vendor. Only original documents can be used to create the electronic document. Scanned images must be legible and reproducible. Be diligent in ensuring that documents submitted for Electronic Recording are checked before submission for errors, omissions, scanning defects, illegible areas, and other deficiencies that would affect the Recorder’s ability to record the document and the public notice to be created.

Sufficient space is needed for the electronic recording label in the top right corner of the 1st page.

Kansas Electronic Recording Standards

Document Types

Any documents not listed will need to be mailed in to be recorded. Document types that are accepted through eRecording

CODE

DESCRIPTION

COND. CONDOMINIUM
CORP. CORPORATIONS
DEED. DEEDS (W or W/O *SVQ)
MISC.AFF AFFIDAVIT
MISC.AFFH PROOF OF DEATH AND HEIRSHIP
MISC.AFFI AFFIDAVIT OF EQUITABLE INTEREST (W/*SVQ)
MISC.AFFM MANUFACTURED HOME AFFIDAVIT OF AFFIXATIONS and MANUFACTURED/MOBILE HOME TITLE ELIMINATION APPLICATIONS
MISC.AFNP AFFIDAVIT OF NON PRODUCTION
MISC.AGMT AGREEMENT
MISC.ALSE ASSIGNMENT OF LEASE
MISC.AMDT AMENDMENT
MISC.AMTG ASSIGNMENT OF MORTGAGE
MISC.AOGL ASSIGNMENT OF OIL AND GAS LEASE
MISC.ARNT ASSIGNMENT OF RENTS
MISC.ASGT ASSIGNMENT MISCELLANEOUS
MISC.ASMP ASSUMPTION OF MORTGAGE AND AGREEMENT
MISC.BLDG BUILDING ON LEASED GROUND
MISC.CERT CERTIFICATE MISCELLANEOUS
MISC.CONS CONSENT
MISC.COV COVENANT
MISC.DC DEATH CERTIFICATE
MISC.DICT DISTRICT CT PAPERS-CIVIL, ETC
MISC.EASE EASEMENTS
MISC.LSE LEASE MISCELLANEOUS
MISC.MD CONVEYANCE OF MINERAL RIGHTS
MISC.MEMO MEMORANDUM OF LEASE, ETC.
MISC.NOT NOTICE MISCELLANEOUS
MISC.OGL OIL & GAS LEASE
MISC.OPTP OPTION TO PURCHASE
MISC.PMTG PARTIAL RELEASE OF MORTGAGE
MISC.PREL PARTIAL RELEASE MISCELLANEOUS
MISC.REF REFILES MISCELLANEOUS
MISC.REL RELEASE
MISC.RESL RESOLUTION
MISC.RMTG RELEASE OF MORTGAGE
MISC.ROR RIGHT OF REFUSAL
MISC.SAT SATISFACTIONS MISCELLANEOUS
MISC.SMTG SATISFACTION OF MORTGAGE
MISC.SUB SUBORDINATION AGREEMENT
MISC.TERM TERMINATION
MISC.WCON WAIVER & CONSENT
MISC.WVER WAIVER
MTG. MORTGAGES (includes mortgage modifications)
MTG.FAM SINGLE FAM RESIDENCE $75,000 OR UNDER
PLAT.AGMT PLAT AGREEMENT OR COVENANT
PLAT.DECL PLAT DECLARATION
PLAT.EASE PLAT EASEMENT
PLAT.LTSP PLAT LOT SPLIT
PLAT.RCA RESTRICTIVE COVENANTS AMENDMENT
PLAT.RCOV PLAT RESTRICTIVE COVENANT
POA. POWER OF ATTORNEY
UCC.AM UCC AMENDMENT OF FINANCING STATEMENT
UCC.AS UCC ASSIGNMENT OF FINANCING STATEMENT
UCC.CO UCC CONTINUATION OF FINANCING STATEMENT
UCC.FS UCC FINANCING STATEMENT
UCC.ML MECHANICS LIENS/PERSONAL PROP
UCC.TM UCC TERMINATION OF FINANCING STATEMENT

*Kansas Real Estate Sales Validations Questionnaire

Rejected Documents

Sedgwick County reviews each document for statutory requirements and will immediately send back any documents that do not fill those requirements. This provides you with a quick turnaround time for errors to be fixed.

Top 5 Reject Reasons

Legal description omitted or incorrect.

Notary acknowledgement incorrect or missing information.

Sales Validation Questionnaire or Exemption Number must accompany a deed.

Type or print names under signature. (KS Statue, Sec 28-115 as amended)

Sufficient space was not provided for the erecording label

      *Kansas Real Estate Sales Validations Questionnaire


Vendors

Vendors act as a secure courier service to and from Sedgwick County’s recording system. Each vendor has their own interface and fee schedule. It is recommended by the Sedgwick County Register of Deeds for customers to contact all 3 vendors to determine which Vendor will work best for their organization. If you would like to take advantage of recording documents electronically, contact one of these vendors:

CSC
eRecording Support
Email: erecording@cscglobal.com
Website: www.erecording.com
Phone: (866) 652-0111

Mobilis Technologies/iCounty
Lisa Norris, Office Manager
Email: Lisa.norris@mobilistech.com
Website: www.mobilistech.com
Phone: 816-295-1540
Mobilis Technologies, LLC
1700 SW US Hwy 40, Suite 102
Blue Springs, MO 64015

Simplifile
Contact: Lynn Wilkey
Email: lynn.wilkey@simplifile.com
Website: www.simplifile.com
Phone: 801.223.1037